What files, tasks and chat sessions belong to a specific customer project? Nextcloud 16 introduces a feature that helps you and your team relate information across Nextcloud applications: Projects, which allow users to link different types of information together and quickly find related data.
As this release brings so many improvements, we’ve written 4 other blogs with more details about the main features:
- Nextcloud 16 introduces machine learning based security and usability features, ACL permissions and cross-app projects
- Nextcloud 16 becomes smarter with Machine Learning for security and productivity
- ACL permissions for Groupfolders
- Talk 6.0 brings commands, improved user experience and more
Adding a file to a projectHow it works
Users can add files, chats and other items to projects. The various apps will present these items in a list, allowing users to immediately jump to them. Projects are Nextcloud wide, that is, when a user shares files that are part of a project, the other user can see the project with the shared files. A click on any of the items in a project leads right to it, be it a chat, a file or a task.
Showing items connected to a project in Files.
Project Starfish in Talk.
Decks can be connected to projects as well.
When a user has added files to the project which are not shared, the other users won’t see those. This means that you can add files, tasks, calendars, emails and more to a shared project but keep them to yourself, sharing is not automatic! You can have a chat with only one other team member, connect it to the project, and only when you invite the rest of the team will they see the chat appear in their project content list.
Status
Currently, Projects are supported in Talk, Deck and Files. Other apps are expected to add support over the coming months.
Very interesting! Seems there is cross over between the new projects design and the Circles app! Have you considered integrating with the Circles app? Would be a great way to increase sharing between users. A concentrated project view is exactly what Circles needs…
There is the idea to consolidate any forms of grouping for 17.
Hmm, do you have examples or links to such discussion of consolidation on Github? Interesting!
https://github.com/nextcloud/server/issues/13478#issuecomment-483777838 ff
Thank you! Would be super interesting if file and folder Comments could be included in projects, especially if comments incorporated working federation between Nextcloud instances.
Also would be interesting to allow ActivityPub messages from the Social app, or add ActivityPub followers to a project.
Thank you, this is great we are looking forward to the ACL for Group Folders. Definitely going to help more enterprises with there “FileServer” structure.
Maybe I have a configuration error somewhere, but I’m unable to create Projects and I have not seen where should I do it, maybe an update on the Documentation is needed.
On the share menu I see the
Add to projectoption but when I try to link anything it does not found projects and if I use a new name the front end prints the messageFailed to create a project.I’ll appreciate any hints, as the functionality seems interesting.
I think there is still room for optimizations
To create a project you have to open the files app, select the share button behind a file, select Add to a project > Link with a file > Select a second file, which should also be part of the project > Select.
After that you will see a newly create project with the name of the first selected file, e.g.
20190501_122354.jpg. To give it a rememberable name, you have to click on the breadcrumb menu behind that project and select Rename project - That’s it.This feature is very useful, thank you
Are there plans to integrate an overview for existing projects? This would probably be useful, since you want to “manage” projects. I could image this on the left side of the files app, like “tags” or “shares” a button “projects”.
Feature request filed for adding automation to Projects via the Workflow scripting app.
Example: Adding system tag to a file will add it to a project. Removing the tag removes the file from the project.
Also, see this discussion on adding a dedicated Project Manager within Nextcloud.