Simplifying the complex requirements of privacy regulations
The GDPR (General Data Protection Regulation) makes organizations liable for any violations of user privacy and deviations from a high data security standard.
Legislation like the CCPA (California Consumer Privacy Act of 2018) brings similar regulation to other countries.
The self-hosted Nextcloud solution simplifies compliance, decreasing business risk and costs.
Compliance is a multi-step process and data can be in many locations. Our documentation helps administrators check if they have covered their bases and guides them through delivering on data access, modification and deletion requests.
We offer both a high level overview as well as hands-on, concrete documentation for administrators:
All bases covered:
The administrator manual is available for Nextcloud Enterprise customers only.GDPR overview
To make compliance easier, Nextcloud offers a number of Compliance apps and capabilities:
The GDPR Compliance Kit dealt with all our concerns. The global nature of the research community with frequent collaboration with European researchers and students requires global compliance awareness and an on-premises solution backed by the expertise of Nextcloud GmbH gives us the assurances we need.
-Hans Erasmus, Junior Infrastructure Architect at the North-West University in South Africa.
Explicitly designed to build on existing certifications like ISO 27001a or BSI C5, under the guidance of CSPCert a recommendation has been presented to the ENISA to define a European Cybersecurity Certification Scheme for Cloud Service Providers. The upcoming Cybersecurity Act defines three levels of assurance (Basic, Substantial and High) and provides a comprehensive set of rules, technical requirements, standards and procedures for assessment and certification.
Nextcloud follows the strictest security protocols in the industry and anticipates to be ready for easy and quick certification of customer deployments once the Cybersecurity Act goes into effect.
Nextcloud is ready for use in a FDA Title 21 CFR Part 11 compliant environment, if set up and run properly on appropriate infrastructure. Nextcloud features the required retention, versioning and auditing features and can integrate with signature application and validation solutions.
As we do not operate Nextcloud for our customers nor control how they use it, as a on-premises hosted solution, Nextcloud itself can not be certified. However under a Nextcloud Subscription we can help review, validate and certify your compliance.
The GDPR requires organizations to ensure adequate protection for private data, from encryption to clear and well implemented security practices.
Private users have a right to demand a full overview of what data is collected, including an export of what an organization has on them.
Upon request, an organization has to be able to show what they do with user data, who has (had) access and they must be able to modify or delete any data they have on private individuals.
You need 100% certainty
Sending around data by email or using public SaaS file sharing solutions does not provide much security for sensitive data. Encryption is complicated and cumbersome to use, reducing the real benefits due to employees working around them or making mistakes.
Keeping data on your own infrastructure or at a trusted local private or public cloud provider means you stay in control. Only then can you show your customers exactly where their sensitive documents are. Regulators can be certain that non-compliance with proper process is minimized.Read our blog for more
SaaS is a risky solution
Most consumer-grade solutions like Dropbox or Office 365 were not designed with privacy regulations and security concerns in mind, mixing data from consumers and businesses, spread out in data centers across the globe. Enterprise IT workloads may be processed by Cloud Providers liable to the US CLOUD Act, meaning your business data can be leaked on orders of the US judicial system, often without disclosure to you.
Rather than trying to work around their limitations, Nextcloud provides a security-first solution which puts you in complete control over the location and access policies of data with a private cloud solution as well as a managed public cloud solution offered by local and trusted providers.Get started now
Assicuro chose Nextcloud to ensure confidential data exchange with its over 3000 customers and partners, enabling customers to securely share confidential information e.g. insurance policies. Compared to other evaluated solutions, Nextcloud offered an easier user interface, and a professional and more secure, extensible platform.
Our GDPR Overview document offers a basic 12 step process to GDPR compliance, as part of our GDPR Compliance Kit. Customers can download the complementing GDPR Admin Manual in our customer portal.Download now
Many customers care deeply about their privacy and keeping their data secure while regulators give heavy penalties for data leaks. Nextcloud offers you the tools to keep data compliant and safe.
Nextcloud is a popular self-hosted solution in businesses dealing with private data for its ability to strictly control access to data and industry-leading security capabilities.
The File Access Control feature of Nextcloud enables IT to codify legal and policy requirements, blocking unauthorized users uploading or downloading data following defined rules. Criteria include IP address ranges, group membership, file type and size, time and more. Data retention can be controlled as well, enabling administrators to limit the lifetime of certain files.File access control
Nextcloud offers built-in powerful monitoring capabilities, enabling organizations to ensure smooth performance. Systems can be monitored using the web interface or through monitoring and systems intelligence tools like OpenNMS, Splunk, Nagios or others. A full auditing system logs all user actions, enabling fully compliant usage of file sync and share.Monitoring and auditing
Nextcloud uses industry-standard SSL/TLS encryption for data in transfer. Data at rest in storage can be encrypted using a default military grade AES-256 encryption with server-based or custom key management. Optionally and on a per-folder base data can be end-to-end encrypted on the client with the server assisting in sharing and key management using a Zero-Knowledge model.
Seamless integration and ease of use with key features like offline recovery keys, auditing and HSM support make Nextcloud Encryption capabilities leading in the industry.
A first requirement for any secure solution to share data is that it does not force complexity on the user. Complexity leads to mistakes and mistakes are costly in many ways!
Nextcloud makes accessing and sharing data a breeze, providing users a comfortable, familiar workspace.
Data needs to be available where your employees are. Tablets, mobile devices, laptops and desktops all have access to the same files at a moments notice thanks to the first-class Nextcloud clients.
Users can tag and comment on files for easy collaboration, roll back files to earlier versions or find deleted files in the trash. Real-time collaborative editing and secure audio/video calls and chat complement the array of features aimed at enhancing productivity.
Sharing files across the borders of your organization can be done easily and securely with our file-drop feature.
IT stays in control at all times, enforcing security policy with the File Access Control capabilities.File drop
To quickly and securely get data to your customers or receive documents from them, use the Nextcloud Secure Sharing Outlook Add-in. This avoids insecure and big attachments and instead provides a secure, trust-worthy file exchange that does not direct your customers to a third party but runs on your server and your domain.Email integration
You are entrusted with the private data of your users. Breaking that trust is a costly, career-ending mistake.
Nextcloud enables you to focus on your work, taking care that your data stays private and completely under your control!Try Nextcloud Files
Complexity is the enemy of security and Nextcloud is designed to offer quick and easy integration in existing infrastructure, leaving policies and procedures in place. Its powerful LDAP and storage integration seamlessly fits with existing user directories, Windows Network Drive, NFS and Sharepoint storage solutions.
The result: a quick implementation at low cost, and easy maintenance making a self-hosted Nextcloud the cloud compliance solution with the lowest TCO.