Nextcloud 22 introduces knowledge management

The nature of work has changed, many organizations are adjusting to a more flexible mode of collaboration. One element in this is making information available where it is needed. When colleagues work different days, different hours or in a different location, it becomes harder to ask something in-person and having workflows and procedures documented is much more important.

To help with this, Nextcloud 22 introduces Collectives, an app that enables users to share a set of handbooks with each other. Collectives is closely tied with the newly integrated custom group feature in Nextcloud 22, Circles, and builds on Nextcloud Text.


We created a nice screen cast to show you Collectives in action!

With Collectives, organizations can reduce the ‘bus factor’ by sharing knowledge in a way that fits a modern, paperless office and support asynchronous collaboration!

Collectives features

Collectives presents an easy user interface. On the left, it shows you the different collections of documents – each shared with a circle. Once you selected a collection, you find a list of the pages on the left. You can easily create new pages, and pages can have sub-pages to structure the knowledge.

Collectives app screenshot

Within a page, you can link to other pages to connect information. Collectives uses the Nextcloud Text editor, so it supports collaborative editing and author colors by default.

Different versions of documents can be seen and recovered in the right sidebar, accessed by the hamburger menu on the top right of the document. All the data is fully portable because it is saved in Files! This means you can access and edit your pages from any device using the Nextcloud mobile apps and desktop client. And if you are looking for something from a handbook, you can simply use the unified search in Nextcloud and see the results from your documentation!

Collectives app screenshot

Access to a collection of documents is managed with Circles, which is now nicely integrated into Contacts.


The Collectives app makes knowledge management in modern organizations a breeze! The integration in Nextcloud puts knowledge available to everyone in a moments’ notice, providing easy search, sharing and portable access. The paperless office runs on Nextcloud, and Collectives is a key component of this.

The Collectives app is developed by Azul and Jonas and supported by Prototype fund and Nextcloud.