Reclaim your schedule and your privacy with Nextcloud Calendar. Discover the 2025 updates!

From doctor’s appointments to meetings and reminders about birthdays, your calendar collects a big chunk of information about you on a daily basis. And over the years, that data starts showing patterns and insights: Your favorite restaurants for business meetings, when you like to go to the gym, who you meet up with every two weeks to talk new strategies,… Storing that information on your own server or in a trusted cloud ensures data safety and security for you as an individual, as well as for organizations.

Nextcloud Calendar is your perfect “compagnon de route” to achieve this. Set up in minutes, you can import all your events in one go, and start scheduling, planning, and organizing while always staying in control of your data.

Set up simplicity: Switch to Nextcloud Calendar within minutes

Nextcloud Calendar forms part of Nextcloud Groupware, which also includes Nextcloud Mail, Contacts, and Deck, and can be set up in minutes.

Once ready to use your Nextcloud Groupware, you can start creating one or more calendars straight away, such as “Work”, “Home”, or “Team planning”.

Do you prefer to import your existing calendar or some events? Simply download them as an .ics file, upload them to your Nextcloud Calendar, and you are good to go.

Nextcloud Calendar also supports synchronization through the open standards CalDAV, so you can access your calendars also from clients such as Thunderbird, Apple Calendar, or DAVx⁵ on Android.“

Thanks to the intuitive design and smart features, working with Nextcloud Calendar feels familiar and easy. Switching from a Big Tech service to an open source calendar has never felt more effortless!

Nextcloud Calendar: Smarter scheduling, made simple

The new “Meetings proposal” feature makes it easier than ever to find a time slot for your meeting, without endless email chains. Configure your meeting with a title, duration, and participants, and select a time slot in the calendar based on the participants’ availability.

Do you want to propose different options? Select a couple of time slots, and the participants will get an email with a poll to vote on the slots that work for them.

Once everybody has shared their preference, you’ll get notified and can lock in the final meeting with a simple click.

You can also:

• Share calendars with “read-only” or “write” permissions
• Set your working hours and availability for clarity across teams
• Add Nextcloud Talk links directly into meeting invites for quick video calls
• Manage recurring events and reminders through emails or Nextcloud notifications

And of course, your Nextcloud Calendar syncs seamlessly with your mobile device to make sure that you can access your calendars anywhere and at any time.

Going beyond: Advanced features for busy teams in Nextcloud Calendar

Nextcloud Calendar is not only great for privacy-first personal planning. You can also use it to streamline resource management and team communications with full data control.

The event creation comes in a full-screen mode with a range of settings to personalize your invitations, including time zones, attachments, and categories.

Handy features include:

• “Calendar Rooms and Resources” app: Add the app to your Nextcloud instance and check at a glance which meeting rooms are available for your time slots. From “Berlin main office” to “Small meeting room”, you can find the right location for your meeting in seconds.
• Effortless event creation with the Nextcloud Assistant: Automatically create calendar events from your emails directly in the Nextcloud Mail app. Nextcloud’s AI tool, the Nextcloud Assistant, will generate the event title and description, and even the agenda.
• Automatic status updates: Your calendar will automatically show you as “in a meeting” when you have indicated in the settings that you are “Busy” when the event takes place. Add a custom message or change the status to your own liking to make sure your team can easily contact you.
• Embeddable calendars: Is your calendar all set up? Publishing your calendar on a website or embedding your calendar into apps like Nextcloud Talk and Nextcloud Notes are great ways to communicate about upcoming events.

But of course, there’s more, including setting up recurring events, adding reminders as an email or Nextcloud notification, and color-coding your different categories and calendars.

From managing small teams to entire departments, Nextcloud Calendar ensures that everything stays simple, transparent, and in your hands.

Private scheduling for individuals and organizations

Every meeting, appointment, and reminder you schedule is part of your digital life. With Nextcloud, you don’t leave a digital footprint behind.

While Big Tech might use your data for targeted ads, data profiling, or hidden analytics, Nextcloud keeps all your data safe at all times. Your Nextcloud Calendar is completely private and lives on an infrastructure that you own or trust.

That’s why today, tens of millions of home users and thousands of organizations rely on Nextcloud. By combining the freedom of open standards with the comfort of modern design, Nextcloud has grown to be the largest open source, self-hosted collaboration platform in the world.

Do you want to check how Nextcloud Calendar and other Nextcloud solutions can support your needs? Getting started is easy, and can be done self-hosted or with one of our trusted partners.

If you are looking for a content collaboration platform fit for large-scale deployments, Nextcloud Enterprise is the right solution for you. Our dedicated and experienced team guides you through the deployment process, instilling confidence and providing assurance at every step.

Curious to see what else Nextcloud Hub 25 Autumn has to offer?