Best Nextcloud productivity apps to organize your workspace: some of our top picks

As Nextcloud offers a large ecosystem of apps, it can be hard to find the best productivity apps to meet your needs and preferences. With so many options, how do you choose the right ones? In this blog post, we highlight some of our top Nextcloud apps to organize your online office.

The perfect digital workplace: ambitious and agile

As noted in an article by Gartner, employees need a well-organized, clear digital workspace. A space in which every app has a function, setting them up for successful business outcomes.

This human-central approach to the digital office is essential to employee engagement and satisfaction.

Over the past years, Nextcloud has built its features for team collaboration to streamline workflows while regaining control over your data.

With over 400 apps in the Nextcloud App Store, clients can customize their workspace easier than ever for office productivity, planning, reporting, and more.

Best productivity apps: our top 5 Nextcloud selection

1. Nextcloud Talk

As a trustworthy conferencing platform, Nextcloud Talk offers chats and calls, ensuring connectivity with your colleagues at all times. With the latest release of Nextcloud Hub 10, we were able to make Nextcloud Talk even more user-centered and straightforward. Thanks to the new key features, you can:

• Download participant lists as CSV during calls
• Enable AI-generated unread chat summaries and call recording summaries
• Schedule meetings directly from Nextcloud Talk
• Enjoy improved dashboard widgets and connection warnings

Of course, all calls are end-to-end encrypted for optimal security. These Nextcloud Talk updates ensure your colleagues can access simple, efficient, and safe communication, wherever they are.

2. Nextcloud Mail

Sometimes, less is more. Nextcloud Mail is designed to simplify communication, keeping your focus on what matters most. To achieve that, we have enabled new key features. With Nextcloud Hub 10, you can:

• Get email summaries for quick scanning and sorting of messages
• Translate email texts
• Mention people in emails
• Access recipient info for easier collaboration
• Take advantage of AI-suggested replies

What’s more, with the intuitive dashboard you can cut down on time sorting through messages. Simply sort the important emails in a Priority inbox, and categorize other emails in separate folders. And as always, Nextcloud Mail clients enjoy PGP/MIME support for reinforced security.

3. Nextcloud Calendar

The launch of Nextcloud Hub 10 has made it easier than ever to schedule meetings for your company. This increased adaptability makes the Nextcloud Calendar one of the best Nextcloud apps in our app store.

One of the new key features is the automatic time suggestions. This option gives you an immediate overview of the best fitting time for your meeting, based on everyone’s availability.

But Nextcloud Calendar goes beyond easy in-app scheduling.

With the latest iteration, you can now access your colleagues’ schedules from other Nextcloud apps. Simply click on their avatar in Nextcloud Mail, Nextcloud Files, or Nextcloud Talk, and you get to instantaneously check their agenda.

Are you juggling multiple calendars? Then you can choose which ones you will set up as “transparent”. And with Nextcloud Calendar, your colleagues can see if you are free or busy when selecting one of your events.

4. Nextcloud Deck

As far as our best Nextcloud apps go, Nextcloud Deck has always been a sure bet for efficient planning and project organization. And as the popularity of this app grew, so did the demand. Clients looked for easier ways to handle their work in Nextcloud Deck, be it routine tasks or big projects.

That’s why today you can copy cards across your boards. This enables you to reuse them for other tasks. Just think of checking usage reports, scheduling social media posts, or sending out sales reports. Now you can do these common duties in the same format and at the same time. Simply copy the task and reuse it every day, week, or month.

Teams who often work on big projects, such as setting up events, migrating database systems, or building websites, will be happy with the possibility of cloning entire boards. Once you have found a successful way to visualize your project in Nextcloud Deck, you can repeat it time and time again. With the option to keep or remove assignments, labels, and due dates, your project is always organized and on track.

5. Nextcloud Notes

You never know when a stroke of a genius will hit you. And you better have a good note-taking app on hand when it does. That’s why we suggest Nextcloud Notes as a Nextcloud app to organize your workspace.

With its minimalistic and easy-to-use interface, you can take notes fast and on-the-go as txt or md files.

Whether it’s a new line of code, an idea for a social media post, or a to-do for one of your projects: Nextcloud Notes allows you to keep your thoughts well-organized and categorized.

Of course, the app is also available on mobile, so you have your notes with you wherever you go, even offline. The search function allows you to browse the app with a simple click.

Meanwhile, the share function enables you to send notes as plain text, markdown, HTML, rich text or PDF to your colleagues.

How can you download some of the best productivity apps for Nextcloud?

Once you open the Nextcloud App Store, you will notice that apps are organized in different categories for quick browsing. Categories include productivity, authentication, organization, multimedia, and more. Do you have a specific solution in mind? The search function at the top page allows you to easily look up apps.

Once you have found an app you’d like to install, click on „Download“. Enable the installation by entering your password for confirmation, and you are all set. As Nextcloud provides both desktop and mobile apps for iOS and Android, you can use your services across different devices.

At Nextcloud we are committed to keeping our app store free, safe, and easy to use. Individuals and companies can access our apps with a simple click.

If you do wish extra support for your organization, you can enjoy the benefits of our Nextcloud Enterprise solutions. With 24/7 phone and email support, you get exclusive assistance from Nextcloud engineers and access to Nextcloud expertise during the entire cycle of deployment.

The best productivity apps for Nextcloud? Discover Nextcloud Hub 10

Our latest release brings an integrated yet modular solution to individuals and companies. By replacing multiple disconnected apps with a unified digital workspace that can be adapted to your needs, you get access to unprecedented connectivity and continuity.