The self-hosted Nextcloud Enterprise platform simplifies dealing with the complex
requirements of privacy regulations, decreasing business risk and costs
The GDPR (General Data Protection Regulation) makes organizations liable for any violations of user privacy and deviations from a high data security standard. Legislation like the CCPA (California Consumer Privacy Act of 2018), HIPAA, FERPA, COPPA bring privacy regulation to other countries. The self-hosted Nextcloud Enterprise platform simplifies compliance, decreasing business risk and costs
Nextcloud Enterprise is designed with privacy in mind. Supporting standards like GDPR, CCPA, HIPAA, FERPA, COPPA, several ISO certifications and many others is possible with Nextcloud Enterprise.
Compliance features include terms of service review tracking, data export/deletion requests, imprint and privacy links and auditing capabilities.
The actual compliance with these regulations depends on the hosting solution used for Nextcloud Enterprise. The hosting party is responsible for certification. To set up Nextcloud Enterprise for compliance with specific regulations, contact our team.
Compliance is a multi-step process and data can be in many locations. Our documentation helps administrators check if they have covered their bases and guides them through delivering on data access, modification and deletion requests.
We offer our customers both a high level 12-step compliance checklist overview as well as hands-on, concrete and extensive over-20-page administrator manual, plus direct consultation and a number of compliance tools and apps.
To make compliance easier, Nextcloud Enterprise comes with a number of Compliance apps and capabilities:
Reduce risk, improve collaboration and auditability and cut operational expenses with the leading content collaboration platform.
Explicitly designed to build on existing certifications like ISO 27001a or BSI C5, under the guidance of CSPCert a recommendation has been presented to the ENISA to define a European Cybersecurity Certification Scheme for Cloud Service Providers. The upcoming Cybersecurity Act defines three levels of assurance (Basic, Substantial and High) and provides a comprehensive set of rules, technical requirements, standards and procedures for assessment and certification.
Nextcloud follows the strictest security protocols in the industry and anticipates to be ready for easy and quick certification of customer deployments once the Cybersecurity Act goes into effect.
Nextcloud Enterprise is ready for use in a FDA Title 21 CFR Part 11 compliant environment, if set up and run properly on appropriate infrastructure. Nextcloud features the required retention, versioning and auditing features and can integrate with signature application and validation solutions.
As we do not operate Nextcloud Enterprise for our customers nor control how they use it, as a on-premises hosted solution, Nextcloud Enterprise can only be certified as a whole in combination with a deployment. Nextcloud helps its customers through this certification process where needed.
The GDPR requires organizations to ensure adequate protection for private data, from encryption to clear and well implemented security practices.
Private users have a right to demand a full overview of what data is collected, including an export of what an organization has on them.
Upon request, an organization has to be able to show what they do with user data, who has (had) access and they must be able to modify or delete any data they have on private individuals.
Sending around data by email or using public SaaS file sharing solutions does not provide much security for sensitive data. Encryption is complicated and cumbersome to use, reducing the real benefits due to employees working around them or making mistakes.
Keeping data on your own infrastructure or at a trusted local private or public cloud provider means you stay in control. Only then can you show your customers exactly where their sensitive documents are. Regulators can be certain that non-compliance with proper process is minimized.
Most consumer-grade solutions like Dropbox or Office 365 were not designed with privacy regulations and security concerns in mind, mixing data from consumers and businesses, spread out in data centers across the globe. Enterprise IT workloads may be processed by Cloud Providers liable to the US CLOUD Act, meaning your business data can be leaked on orders of the US judicial system, often without disclosure to you.
Rather than trying to work around their limitations, Nextcloud provides a security-first solution which puts you in complete control over the location and access policies of data with a private cloud solution as well as a managed public cloud solution offered by local and trusted providers.
Assicuro chose Nextcloud to ensure confidential data exchange with its over 3000 customers and partners, enabling customers to securely share confidential information e.g. insurance policies. Compared to other evaluated solutions, Nextcloud offered an easier user interface, and a professional and more secure, extensible platform.
Our GDPR Overview document offers a basic 12 step process to GDPR compliance, as part of our GDPR Compliance Kit. Customers can download the complementing GDPR Admin Manual in our customer portal.
While data needs to be available for employees at all times, the IT department must be able to ensure policies around securing and sharing personal data are respected.
Many customers care deeply about their privacy and keeping their data secure while regulators give heavy penalties for data leaks. Nextcloud offers you the tools to keep data compliant and safe.
Federal data protection and GDPR-compliant, protecting data sovereignty, keep the server location in your country.
Multiple levels of encryption (HTTPS/SSL/TLS, AES-256 or stronger, server-side and end-to-end encryption) ensure the highest level of data protection from hacking.
A dedicated user and group management as well as a rights system allows the assignment of access rights according to your requirements.
Nextcloud is a popular self-hosted solution in businesses dealing with private data for its ability to strictly control access to data and industry-leading security capabilities.
You are entrusted with the private data of your users. Breaking that trust is a costly, career-ending mistake. Nextcloud enables you to focus on your work, taking care that your data stays private and completely under your control!
Complexity is the enemy of security and Nextcloud Enterprise is designed to offer quick and easy integration in existing infrastructure, leaving policies and procedures in place. Its powerful LDAP and storage integration seamlessly fits with existing user directories, Windows Network Drive, NFS and Sharepoint storage solutions.
The result: a quick implementation at low cost, and easy maintenance making a self-hosted Nextcloud Enterprise the cloud compliance solution with the lowest TCO.
Note: these compliance documents only cover Nextcloud Enterprise, not the community edition.
We do not offer any guarantees or certification for the community version and
strongly recommend against its use in compliance-critical environments.