{"id":234792,"date":"2026-10-15T16:50:01","date_gmt":"2026-10-15T14:50:01","guid":{"rendered":"https:\/\/nextcloud.com\/?p=234792"},"modified":"2026-10-15T16:50:17","modified_gmt":"2026-10-15T14:50:17","slug":"nextcloud-teams-hacks-for-better-team-sharing","status":"publish","type":"post","link":"https:\/\/nextcloud.com\/es\/blog\/nextcloud-teams-hacks-for-better-team-sharing\/","title":{"rendered":"Nextcloud Teams guide: How project teams set up their own workspaces"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Nextcloud Teams is a team management app in the <a href=\"https:\/\/nextcloud.com\/hub\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Hub<\/a> ecosystem that provides an organizational structure similar to channels and user groups in Microsoft Teams, designed for digital sovereignty and self-organization.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The purpose of Nextcloud Teams app is to streamline team activities within your cloud by setting up group sharing features for various apps like Nextcloud Files, Nextcloud Talk, Nextcloud Deck, and Collectives \u2014 all from a single place. It also includes a dedicated Nextcloud Teams Dashboard widget for quick access to team activities, recent files, and active Talk rooms.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What makes it different from casual group sharing? Nextcloud Teams is perfect for your projects and permanent teams, and it can combine users from different groups into any number of teams. Teams can also be created by any authorized user, making work much more flexible and saving the precious time of your admins.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Read on as we explore this hidden gem of Nextcloud Hub that can amplify your team&#8217;s productivity and enhance core sharing capabilities.<\/p>\n\n\n<section class=\"promo-section   has_custom_bg_image \" id=\"cta\" style=\"background-image: url(https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/General-webinar-2.png);\" data-expiration=\"\">\n\t<div class=\"container\">\n\t\t<div class=\"row\">\n\t\t\t<div class=\"col-12\">\n\t\t\t\t<div class=\"text-block\">\n\t\t\t\t\t<h2 class=\"promo_title\">Nextcloud Teams: How to organize your projects across Nextcloud Hub<\/h2><p>Find out if Nextcloud Teams is the right alternative to Microsoft Teams for you.<\/p>\n<a class=\"c-btn btn-white\" href=\"https:\/\/nextcloud.com\/blog\/webinar\/nextcloud-teams-how-to-organize-your-projects-across-nextcloud-hub\/\" target=\"_blank\">Download on-demand webinar<\/a>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n\n\n\n<h2 class=\"wp-block-heading\">Manage teams like a pro<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Any authorized user can create a team to share files, Nextcloud Deck items, Nextcloud Collectives pages, and other Nextcloud Hub items. Nextcloud Teams adds versatility to user management: you can invite not only the users of your Nextcloud, but also federated users from your network, contacts from your address book, and even guest users.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Nextcloud Teams app gives you an overview of all teams in your Nextcloud and lets you easily create new teams. Each team has its own workspace with a home section which connects files, tasks, knowledge and other resources the team works on. <\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-vimeo wp-block-embed-vimeo wp-embed-aspect-4-3 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Introducing Nextcloud Teams\" src=\"https:\/\/player.vimeo.com\/video\/1223972816?h=24e349a10e&amp;dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Creating a team is a simple three-step process:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create the team and define its sharing and access policies.<\/li>\n\n\n\n<li>Share the relevant resources with the team.<\/li>\n\n\n\n<li>Finally, invite users to join.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">You can then configure settings such as:<\/p>\n\n\n\n<ul class=\"wp-block-list nc-list\">\n<li>Invitation policy: Define who can request membership and invite others to the team, whether new members need to accept the invitations, and whether moderator confirmation is needed to accept new members.<\/li>\n\n\n\n<li>Visibility: Make the team publicly visible or private.<\/li>\n\n\n\n<li>Membership policy: Decide if members can participate in other teams.<\/li>\n\n\n\n<li>Password protection for shared files: Set up a password protection policy for teams working with sensitive data by making password protection mandatory, and even set your own unique password for all the shared files.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">In Nextcloud teams, you can set fine-grained control, adding an extra layer to rights management. Within a team, users can be simple Members, Moderators, Admins, or Owners (only one per team):<\/p>\n\n\n<section class=\"industries-section \" id=\"\">\n\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t<div class=\"col-12\">\n\t\t\t\t<div class=\"text-block\">\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t<div class=\"row\">\n\t\t\t<div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Member <\/h4><p>Member has the most basic permissions. They can only access the resources shared with the team and view the team members.<\/p>\n<\/div><\/div><div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Moderator<\/h4><p>Moderator can also invite, confirm invitations and manage the team members.<\/p>\n<\/div><\/div><div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Admin<\/h4><p>In addition to Moderator permissions, an Admin can configure team settings.<\/p>\n<\/div><\/div><div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Owner<\/h4><p>Owner is the highest user rank that, in addition to all other levels of permissions, can also transfer the circle ownership to another member of the circle.<\/p>\n<\/div><\/div>\t\t<\/div>\n\t<\/div>\n<\/section>\n\n\n<section class=\"nc-note-section\" id=\"\">\r\n\t<div class=\"\">\r\n\t\t<div class=\"row\">\r\n\t\t\t\t\t\t\t<div class=\"col-lg-12\">\r\n\t\t\t\t\t\t\t<div class=\"text-block\">\r\n\t\t\t\t\t<p><strong>Once a team, always a team!<\/strong><\/p>\n<p>The real magic of Nextcloud Teams is that it works with the entire Nextcloud Hub. It provides a convenient sharing target across the Nextcloud ecosystem. Once a team is established, you can share resources with its members across different apps, search for teams available to you with the Unified Search feature, and get updates on team activity through the Activity app.<\/p>\n\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\r\n\t\t\t\r\n\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Own resources as a team<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When team resources belong to the team, your project can stay dynamic without dependencies. In addition to team folders, team ownership is possible in Nextcloud Hub apps, starting with Nextcloud Collectives and Nextcloud Deck boards. Now, boards created by the team are owned by the team, not just the creator. Team ownership comes to more apps in the future. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full imageRoundShadow\"><a href=\"https:\/\/nextcloud.com\/c\/uploads\/2026\/09\/Nextcloud-Hub-26-Summer-A-shared-Deck-board.png\"><img decoding=\"async\" width=\"1920\" height=\"1080\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2026\/09\/Nextcloud-Hub-26-Summer-A-shared-Deck-board.png\" alt=\"Nextcloud Hub 26 Summer A shared Deck board\" class=\"wp-image-432240\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2026\/09\/Nextcloud-Hub-26-Summer-A-shared-Deck-board.png 1920w, https:\/\/nextcloud.com\/c\/uploads\/2026\/09\/Nextcloud-Hub-26-Summer-A-shared-Deck-board-300x169.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2026\/09\/Nextcloud-Hub-26-Summer-A-shared-Deck-board-1024x576.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2026\/09\/Nextcloud-Hub-26-Summer-A-shared-Deck-board-768x432.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2026\/09\/Nextcloud-Hub-26-Summer-A-shared-Deck-board-1536x864.png 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/a><\/figure>\n\n\n\n<div class=\"wp-block-media-text has-media-on-the-right is-stacked-on-mobile imageRoundShadow\" style=\"grid-template-columns:auto 32%\"><div class=\"wp-block-media-text__content\">\n<h2 class=\"wp-block-heading\">Set up team sharing across apps<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Starting a new project, or maybe an internal group of friends? Set up your team and work together in other Nextcloud Hub apps \u2014 feels as natural as normal group sharing! To share an item in any Nextcloud Hub app with a team, just search the team name in the Sharing menu and create the share.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What you can share with your team:<\/p>\n\n\n\n<ul class=\"wp-block-list nc-list\">\n<li>Documents, folders and media in the Nextcloud Files app<\/li>\n\n\n\n<li>Collectives pages<\/li>\n\n\n\n<li>Talk rooms<\/li>\n\n\n\n<li>Deck boards and cards<\/li>\n\n\n\n<li>Calendar sharing<\/li>\n<\/ul>\n<\/div><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" width=\"298\" height=\"576\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-298x576.png\" alt=\"Nextcloud Teams Deck sharing\" class=\"wp-image-234809 size-full\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-298x576.png 298w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-155x300.png 155w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-768x1486.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-794x1536.png 794w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing.png 804w\" sizes=\"(max-width: 298px) 100vw, 298px\" \/><\/figure><\/div>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Manage team autonomy on the admin level<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Nextcloud Teams is a tool to give different teams and projects healthy autonomy. Admins can control the extent of this autonomy by configuring the storage quota for new teams and getting an overview of all teams and their storage usage. The admin setting improvements are expected in the next minor release.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"2560\" height=\"1440\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams_overview-1-scaled.png\" alt=\"Nextcloud Teams\" class=\"wp-image-437629\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams_overview-1-scaled.png 2560w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams_overview-1-300x169.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams_overview-1-1024x576.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams_overview-1-768x432.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams_overview-1-1536x864.png 1536w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams_overview-1-2048x1152.png 2048w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">New in Nextcloud Hub 26 Summer: new app, dedicated team workspaces, and admin controls<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With the recent <a href=\"https:\/\/nextcloud.com\/blog\/nextcloud-hub26-summer\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Hub 26 Summer<\/a> release, Nextcloud Teams app is accessible with its own icon among other apps. Each team gets own workspace connecting resources from multiple apps for quick access to project files, Deck, related Collectives pages, and more. Admins get more controls too: manageable team quotas, admin endpoints to manage teams, and support for adminsitration of teams via external SCIM and OIDC services.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Nextcloud Teams: your team&amp;apos;s own workspace within Nextcloud Hub\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/BgezCG4W_Ns?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Boost team management and sharing with Nextcloud Hub<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With Nextcloud Teams, you can build a solid collaboration and sharing platform for your organization, integrating team sharing with many other <a href=\"https:\/\/nextcloud.com\/hub\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Hub<\/a> apps like Nextcloud Talk for chats and videoconferencing, Nextcloud Files for file sharing and management, Nextcloud Deck for running projects, and other apps. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you&#8217;re part of a larger organization, take a look at the <a href=\"https:\/\/nextcloud.com\/enterprise\/\" target=\"_blank\" rel=\"noopener\">Nextcloud Enterprise<\/a> plan. It gives you access to the full Nextcloud Hub product suite combined with the reliability, security, and compliance guarantees needed for critical deployments.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">New to Nextcloud? There\u2019s no better time to <a href=\"https:\/\/nextcloud.com\/instant-trial\/\" target=\"_blank\" rel=\"noreferrer noopener\">try it out<\/a>! Get control over your data today with the most secure open-source collaboration platform.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A new evolutionary step for Nextcloud Circles, Nextcloud Teams app is a hidden gem that amplifies your team sharing. Read this blog to learn everything about the app.<\/p>\n","protected":false},"author":33,"featured_media":434536,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"publish_to_discourse":"","publish_post_category":"22","wpdc_auto_publish_overridden":"1","wpdc_topic_tags":"","wpdc_pin_topic":"","wpdc_pin_until":"","discourse_post_id":"736979","discourse_permalink":"https:\/\/help.nextcloud.com\/t\/nextcloud-teams-guide-how-project-teams-set-up-their-own-workspaces\/251033","wpdc_publishing_response":"success","wpdc_publishing_error":"","footnotes":""},"categories":[5,11],"tags":[],"class_list":["post-234792","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-apps","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Essential hacks for better team management with Nextcloud Teams<\/title>\n<meta name=\"description\" content=\"A new evolutionary step for Nextcloud Circles, Nextcloud Teams app is a hidden gem that amplifies your team sharing.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/nextcloud.com\/es\/blog\/nextcloud-teams-hacks-for-better-team-sharing\/\" \/>\n<meta property=\"og:locale\" content=\"es_ES\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Essential hacks for better team management with Nextcloud Teams\" \/>\n<meta property=\"og:description\" content=\"A new evolutionary step for Nextcloud Circles, Nextcloud Teams app is a hidden gem that amplifies your team sharing.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/nextcloud.com\/es\/blog\/nextcloud-teams-hacks-for-better-team-sharing\/\" \/>\n<meta property=\"og:site_name\" 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