{"id":234792,"date":"2024-06-25T11:00:01","date_gmt":"2024-06-25T09:00:01","guid":{"rendered":"https:\/\/nextcloud.com\/?p=234792"},"modified":"2026-09-09T11:44:20","modified_gmt":"2026-09-09T09:44:20","slug":"nextcloud-teams-hacks-for-better-team-sharing","status":"publish","type":"post","link":"https:\/\/nextcloud.com\/es\/blog\/nextcloud-teams-hacks-for-better-team-sharing\/","title":{"rendered":"Nextcloud Teams: essential hacks for better team sharing and management"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Nextcloud Teams is a team management app in the <a href=\"https:\/\/nextcloud.com\/hub\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Hub<\/a> ecosystem that provides an organizational structure similar to channels and user groups in Microsoft Teams, designed for digital sovereignty and self-organization.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The purpose of Nextcloud Teams app is to streamline team activities within your cloud by setting up group sharing features for various apps like Nextcloud Files, Nextcloud Talk, Nextcloud Deck, and Collectives \u2014 all from a single place. It also includes a dedicated Teams Dashboard Widget for quick access to team activities, recent files, and active Talk rooms.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What makes it different from casual group sharing? Nextcloud Teams is perfect for smaller, temporary projects and can combine users from different groups into any number of teams. Teams can also be created by any authorized user, making work much more flexible and saving the precious time of your admins.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Read on as we explore this hidden gem of Nextcloud Hub that can amplify your team&#8217;s productivity and enhance core sharing capabilities.<\/p>\n\n\n<section class=\"promo-section   has_custom_bg_image \" id=\"cta\" style=\"background-image: url(https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/General-webinar-2.png);\" data-expiration=\"\">\n\t<div class=\"container\">\n\t\t<div class=\"row\">\n\t\t\t<div class=\"col-12\">\n\t\t\t\t<div class=\"text-block\">\n\t\t\t\t\t<h2>Nextcloud Teams: How to organize your projects across Nextcloud Hub<\/h2><p>Find out if Nextcloud Teams is the right alternative to Microsoft Teams for you.<\/p>\n<a class=\"c-btn btn-white\" href=\"https:\/\/nextcloud.com\/blog\/event\/nextcloud-teams-how-to-organize-your-projects-across-nextcloud-hub\/\" target=\"_blank\">Join our webinar<\/a>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n\n\n\n<h2 class=\"wp-block-heading\">Manage teams like a pro<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Any authorized user can create a Team to share files, Deck items, Collectives and other Nextcloud Hub items. Accessible through Contacts app, Nextcloud Teams adds versatility to user management: you can invite not only the users of your Nextcloud, but also federated users from your network, contacts from your address book, and even external contacts by email.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When creating a Team, you can set the following rules in settings:<\/p>\n\n\n\n<ul class=\"wp-block-list nc-list\">\n<li>Invitation policy: Define who can request membership and invite others to the team, whether new members need to accept the invitations, and if the Moderator confirmation is needed to accept new members.<\/li>\n\n\n\n<li>Visibility: Make the Team publicly visible or private.<\/li>\n\n\n\n<li>Membership policy: Decide if members can participate in other teams.<\/li>\n\n\n\n<li>Password protection for shared files: Set up a password protection policy for teams working with sensitive data by making password protection mandatory, and even set your own unique password for all the shared files.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">In Nextcloud Teams, you can set a fine-grained control adding an extra layer to rights management. Within a Team, users can be simple Members, Moderators, Admins or Owners (only one per team):<\/p>\n\n\n<section class=\"industries-section \" id=\"\">\n\t<div class=\"container\">\n\t\t\t\t<div class=\"row\">\n\t\t\t<div class=\"col-12\">\n\t\t\t\t<div class=\"text-block\">\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t\t<div class=\"row\">\n\t\t\t<div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Member <\/h4><p>Member has the most basic permissions. They can only access the resources shared with the team and view the team members.<\/p>\n<\/div><\/div><div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Moderator<\/h4><p>Moderator can also invite, confirm invitations and manage the team members.<\/p>\n<\/div><\/div><div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Admin<\/h4><p>In addition to Moderator permissions, an Admin can configure Team settings.<\/p>\n<\/div><\/div><div class=\"col-lg-6 col-md-6 spacer\"><div class=\"item-box \"><h4>Owner<\/h4><p>Owner is the highest user rank that, in addition to all other levels of permissions, can also transfer the circle ownership to another member of the circle.<\/p>\n<\/div><\/div>\t\t<\/div>\n\t<\/div>\n<\/section>\n\n\n<section class=\"nc-note-section\" id=\"\">\r\n\t<div class=\"\">\r\n\t\t<div class=\"row\">\r\n\t\t\t\t\t\t\t<div class=\"col-lg-12\">\r\n\t\t\t\t\t\t\t<div class=\"text-block\">\r\n\t\t\t\t\t<p><strong>Once a Team, always a Team!<\/strong><\/p>\n<p>The real magic of Nextcloud Teams is that it works with the entire Nextcloud Hub. It acts as a smart permission layer across the entire Nextcloud ecosystem. So\u00a0 once a Team is established, every app in Nextcloud Hub automatically recognizes it, and you can search for teams available to you with a Unified Search feature and get updates on team activity through the Activity app.<\/p>\n\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\r\n\t\t\t\r\n\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-media-text has-media-on-the-right is-stacked-on-mobile imageRoundShadow\" style=\"grid-template-columns:auto 32%\"><div class=\"wp-block-media-text__content\">\n<h2 class=\"wp-block-heading\">Set up team sharing across apps<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Starting a new project, or maybe an internal group of friends? Set up up your Team and work together in other Nextcloud Hub apps \u2014 feels as natural as normal group sharing! To share an item in any Nextcloud Hub app with a Team, just search the Team name in the Sharing menu and create the share.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What items can be shared among your Team:<\/p>\n\n\n\n<ul class=\"wp-block-list nc-list\">\n<li>Documents, folders and media in the Nextcloud Files app<\/li>\n\n\n\n<li>Collectives pages<\/li>\n\n\n\n<li>Talk rooms<\/li>\n\n\n\n<li>Deck boards and cards<\/li>\n\n\n\n<li>Calendar sharing<\/li>\n<\/ul>\n<\/div><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" width=\"298\" height=\"576\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-298x576.png\" alt=\"Nextcloud Teams Deck sharing\" class=\"wp-image-234809 size-full\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-298x576.png 298w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-155x300.png 155w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-768x1486.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing-794x1536.png 794w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Nextcloud-Teams-Deck-sharing.png 804w\" sizes=\"(max-width: 298px) 100vw, 298px\" \/><\/figure><\/div>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Browse Teams and resources from one place<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With the recent Nextcloud Hub 26 Spring release, we reworked the app, adding a few new features. You can now browse all resources from Nextcloud Hub apps shared between team members for quick access to project files, Deck, related Collectives pages, and more. Besides, Unified Search and Dynamic Actions allow team members to instantly locate and interact with any Deck card, Collective page, or file assigned to their Team without needing to open individual apps manually.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"2560\" height=\"1440\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Teams-2-scaled.jpeg\" alt=\"\" class=\"wp-image-433174\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Teams-2-scaled.jpeg 2560w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Teams-2-300x169.jpeg 300w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Teams-2-1024x576.jpeg 1024w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Teams-2-768x432.jpeg 768w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Teams-2-1536x864.jpeg 1536w, https:\/\/nextcloud.com\/c\/uploads\/2024\/06\/Teams-2-2048x1152.jpeg 2048w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Boost team management and sharing with Nextcloud Hub<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With Nextcloud Teams, you can build a solid collaboration and sharing platform for your organization, integrating team sharing with many other <a href=\"https:\/\/nextcloud.com\/hub\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Hub<\/a> apps like Nextcloud Talk for chats and videoconferencing, Nextcloud Files for file sharing and management, Nextcloud Deck for running projects, and other apps. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you&#8217;re part of a larger organization, take a look at the <a href=\"https:\/\/nextcloud.com\/enterprise\/\" target=\"_blank\" rel=\"noopener\">Nextcloud Enterprise<\/a> plan. It gives you access to the full Nextcloud Hub product suite combined with the reliability, security, and compliance guarantees needed for critical deployments.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">New to Nextcloud? There\u2019s no better time to <a href=\"https:\/\/nextcloud.com\/instant-trial\/\" target=\"_blank\" rel=\"noreferrer noopener\">try it out<\/a>! Get control over your data today with the most secure open-source collaboration platform.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A new evolutionary step for Nextcloud Circles, Nextcloud Teams app is a hidden gem that amplifies your team sharing. Read this blog to learn everything about the app.<\/p>\n","protected":false},"author":33,"featured_media":234847,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"publish_to_discourse":"","publish_post_category":"22","wpdc_auto_publish_overridden":"1","wpdc_topic_tags":"","wpdc_pin_topic":"","wpdc_pin_until":"","discourse_post_id":"","discourse_permalink":"","wpdc_publishing_response":"success","wpdc_publishing_error":"Embed url has already been taken","footnotes":""},"categories":[5,11],"tags":[],"class_list":["post-234792","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-apps","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Essential hacks for better team management with Nextcloud Teams<\/title>\n<meta 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