{"id":8501,"date":"2026-11-03T14:38:17","date_gmt":"2026-11-03T13:38:17","guid":{"rendered":"https:\/\/nextcloud.com\/?p=8501"},"modified":"2026-11-06T09:27:16","modified_gmt":"2026-11-06T08:27:16","slug":"nextcloud-forms-to-keep-your-surveys-private","status":"publish","type":"post","link":"https:\/\/nextcloud.com\/de\/blog\/nextcloud-forms-to-keep-your-surveys-private\/","title":{"rendered":"How to build GDPR- and HIPAA-compliant surveys with Nextcloud Forms, the alternative to Google Forms and Microsoft Forms"},"content":{"rendered":"<div class=\"nc-toc is-collapsed\">\n\t<div class=\"nc-toc__header\">\n\t\t<p class=\"nc-toc__title\">Table of contents<\/p>\n\t\t<button type=\"button\" class=\"nc-toc__toggle\" aria-controls=\"nc-toc-nav\" aria-expanded=\"false\">\n\t\t\t<span class=\"nc-toc__sr\">Toggle table of contents<\/span>\n\t\t\t<svg width=\"16\" height=\"16\" viewBox=\"0 0 24 24\" aria-hidden=\"true\"><path fill=\"currentColor\" d=\"M3 5h2v2H3zm4 0h14v2H7zm-4 6h2v2H3zm4 0h14v2H7zm-4 6h2v2H3zm4 0h14v2H7z\"\/><\/svg>\n\t\t\t<svg class=\"nc-toc__chevron\" width=\"10\" height=\"10\" viewBox=\"0 0 24 24\" aria-hidden=\"true\"><path fill=\"currentColor\" d=\"M12 17.4 2.6 8l2.1-2.1L12 13.2l7.3-7.3L21.4 8z\"\/><\/svg>\n\t\t<\/button>\n\t<\/div>\n\t<nav class=\"nc-toc__nav\" id=\"nc-toc-nav\" aria-label=\"Table of contents\" hidden>\n\t\t\t<\/nav>\n<\/div>\n<script>\ndocument.addEventListener('DOMContentLoaded', function () {\n\tvar toc = document.querySelector('.nc-toc');\n\tif (!toc) return;\n\n\tvar OFFSET = 30; \/\/ px kept above a heading when jumping to it (sticky header)\n\tvar content = toc.closest('.entry-content, article') || toc.parentElement; \/\/ post content wrapper \u2013 adjust if needed\n\tvar nav = toc.querySelector('.nc-toc__nav');\n\tvar toggle = toc.querySelector('.nc-toc__toggle');\n\n\tvar headings = Array.prototype.filter.call(content.querySelectorAll('h2, h3'), function (h) {\n\t\treturn !toc.contains(h) && h.textContent.trim() !== '';\n\t});\n\tif (!headings.length) {\n\t\ttoc.remove();\n\t\treturn;\n\t}\n\n\t\/\/ Same id format as Easy TOC \/ WordPress (e.g. built-together-%f0%9f%a4%9d), so old anchor links keep working.\n\tfunction slugify(text) {\n\t\treturn text.toLowerCase().trim()\n\t\t\t.replace(\/[\\u2018\\u2019\\u201c\\u201d]\/g, '')\n\t\t\t.replace(\/[\\u00a0\\u2013\\u2014]\/g, '-')\n\t\t\t.replace(\/[^\\x00-\\x7f]\/gu, function (c) { return encodeURIComponent(c).toLowerCase(); })\n\t\t\t.replace(\/\\.\/g, '-')\n\t\t\t.replace(\/[^%a-z0-9 _-]\/g, '')\n\t\t\t.replace(\/\\s+\/g, '-')\n\t\t\t.replace(\/-+\/g, '-')\n\t\t\t.replace(\/^-|-$\/g, '');\n\t}\n\n\t\/\/ Build the list: H2 items, with H3s nested under the H2 before them.\n\tvar list = document.createElement('ul');\n\tvar lastItem = null;\n\tvar subList = null;\n\n\theadings.forEach(function (h) {\n\t\tif (!h.id) {\n\t\t\tvar base = slugify(h.textContent) || 'section';\n\t\t\tvar id = base;\n\t\t\tvar n = 2;\n\t\t\twhile (document.getElementById(id)) {\n\t\t\t\tid = base + '-' + n++;\n\t\t\t}\n\t\t\th.id = id;\n\t\t}\n\n\t\tvar li = document.createElement('li');\n\t\tvar a = document.createElement('a');\n\t\ta.href = '#' + h.id;\n\t\tvar text = document.createElement('span');\n\t\ttext.className = 'nc-toc__text'; \/\/ underline goes on this, not on the number\n\t\ttext.textContent = h.textContent.trim().replace(\/\\s+\/g, ' ');\n\t\ta.appendChild(text);\n\t\tli.appendChild(a);\n\n\t\tif (h.tagName === 'H3' && lastItem) {\n\t\t\tif (!subList) {\n\t\t\t\tsubList = document.createElement('ul');\n\t\t\t\tlastItem.appendChild(subList);\n\t\t\t}\n\t\t\tsubList.appendChild(li);\n\t\t} else {\n\t\t\tlist.appendChild(li);\n\t\t\tlastItem = li;\n\t\t\tsubList = null;\n\t\t}\n\t});\n\tnav.appendChild(list);\n\n\t\/\/ Smooth scroll with offset\n\tvar reduceMotion = window.matchMedia('(prefers-reduced-motion: reduce)').matches;\n\tfunction scrollToHeading(el, smooth) {\n\t\tvar top = el.getBoundingClientRect().top + window.pageYOffset - OFFSET;\n\t\twindow.scrollTo({ top: top, behavior: smooth && !reduceMotion ? 'smooth' : 'auto' });\n\t}\n\n\tnav.addEventListener('click', function (e) {\n\t\tvar a = e.target.closest('a');\n\t\tif (!a) return;\n\t\tvar el = document.getElementById(a.getAttribute('href').slice(1));\n\t\tif (!el) return;\n\t\te.preventDefault();\n\t\tscrollToHeading(el, true);\n\t\thistory.pushState(null, '', a.getAttribute('href'));\n\t});\n\n\t\/\/ Show \/ hide the list\n\ttoggle.addEventListener('click', function () {\n\t\tvar open = toggle.getAttribute('aria-expanded') === 'true';\n\t\ttoggle.setAttribute('aria-expanded', String(!open));\n\t\tnav.hidden = open;\n\t\ttoc.classList.toggle('is-collapsed', open);\n\t});\n\n\t\/\/ The ids only exist now, so jump to a shared #anchor link ourselves.\n\tif (location.hash.length > 1) {\n\t\tvar hash = location.hash.slice(1);\n\t\tvar target = document.getElementById(hash) || document.getElementById(hash.toLowerCase());\n\t\tif (target) {\n\t\t\twindow.addEventListener('load', function () {\n\t\t\t\tscrollToHeading(target, false);\n\t\t\t});\n\t\t}\n\t}\n});\n<\/script>\n\n\n\n<p class=\"wp-block-paragraph\">Job applications, patient feedback, staff satisfaction surveys, event registrations with dietary requirements: surveys collect some of the most sensitive data an organization handles. Building them in Google Forms or Microsoft Forms takes minutes, but making sure the data is handled in line with GDPR or HIPAA requirements is a lot harder when it sits in a cloud that&#8217;s not yours.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This guide shows how to set up compliant surveys with Nextcloud Forms, the open source form and survey app that stores responses on your own Nextcloud instance, not with an external service. It covers every step, from choosing where your server runs to deleting responses you no longer need.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full imageRoundShadow\"><img decoding=\"async\" width=\"1920\" height=\"948\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/nextcloud-forms-screenshot.png\" alt=\"Nextcloud Forms\" class=\"wp-image-428572\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/nextcloud-forms-screenshot.png 1920w, https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/nextcloud-forms-screenshot-300x148.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/nextcloud-forms-screenshot-1024x506.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/nextcloud-forms-screenshot-768x379.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2026\/08\/nextcloud-forms-screenshot-1536x758.png 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Why survey data needs a sovereign home<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Before choosing a survey tool, it&#8217;s worth asking a question most people skip: where do the answers actually go once someone clicks &#8222;Submit&#8220;?<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The problem with Google Forms and Microsoft Forms for sensitive data<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you use a hosted form builder, responses are stored in the provider&#8217;s data centers. You can&#8217;t fully control where they end up and you depend on the provider&#8217;s policies for who can access them. For providers subject to the CLOUD Act, US courts can order business data to be handed over, even when it&#8217;s stored outside of the US.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For a quick poll about the team lunch, that may be fine. But for health information, HR data or the personal data of EU residents, it&#8217;s a risk you have to assess, document and justify.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What digital sovereignty means for your surveys<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Digital sovereignty means you decide where your data lives, which laws apply to it, and who can access it. For surveys, that comes down to three questions:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Where are the form and its responses stored?<\/li>\n\n\n\n<li>Who operates the infrastructure?<\/li>\n\n\n\n<li>Can anyone outside your organization access the data?<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">With a self-hosted tool, you can answer all three yourself.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What GDPR and HIPAA require from a survey tool<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The GDPR and HIPAA come from different legal systems, but both expect you to protect personal data, limit access to it and be able to account for what happens to it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">GDPR: data location, minimization and data subject rights<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The GDPR requires adequate protection of personal data through encryption and sound security practices. People have the right to know what data you hold about them and to get an export of it. You must also be able to show what you do with the data, who has had access to it, and modify or delete it on request.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For surveys, that translates into a few practical rules: only ask for what you need, know where the answers are stored, control who can see them, and be able to find and delete a person&#8217;s responses.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">HIPAA: safeguards for protected health information<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">HIPAA is a US law that protects patients&#8216; medical records and other health information shared with health plans, doctors, hospitals and other providers. It sets standards for protecting protected health information (PHI), covering both technical safeguards and organizational processes. The HITECH Act extends those protections and increases liability and enforcement for violations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If your survey collects PHI, such as symptoms in an intake form or treatment feedback linked to a patient, it falls under these rules.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Why no tool is compliant on its own<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There&#8217;s no such thing as a survey tool that makes you compliant by installing it. Compliance depends on how the software is hosted, configured and used. Even when you use Nextcloud Forms for your surveys, your actual compliance depends on the hosting setup, and whoever hosts the platform is responsible for certification.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What Nextcloud Forms can do is make compliance achievable. The steps below show how.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 1: Set up a compliant Nextcloud environment<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Most of what makes a survey compliant is decided before anyone creates a form, by how and where Nextcloud runs.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Choose your hosting: on-premises or a trusted provider<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You can run Nextcloud <a href=\"https:\/\/nextcloud.com\/install\/#instructions-server\" target=\"_blank\" rel=\"noreferrer noopener\">on your own servers<\/a> or with a <a href=\"https:\/\/nextcloud.com\/providers\/\" target=\"_blank\" rel=\"noreferrer noopener\">hosting provider<\/a> you trust, including providers in your own country. Keeping the server under your control lets you state exactly where respondents&#8216; data is stored, which is what both regulators and respondents want to know.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Use Nextcloud Enterprise for compliance-critical work<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Nextcloud&#8217;s compliance documentation only covers <a href=\"https:\/\/nextcloud.com\/enterprise\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Enterprise<\/a>, not the community edition. Nextcloud gives no guarantees for the community edition and strongly advises against using it in compliance-critical environments. If you&#8217;re handling PHI or other sensitive personal data, plan for an Enterprise subscription.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Enterprise customers get a <a href=\"https:\/\/nextcloud.com\/blog\/whitepapers\/gdpr-compliance-kit\/\" target=\"_blank\" rel=\"noreferrer noopener\">GDPR compliance kit<\/a> with a 12-step checklist and a detailed administrator manual. It covers consent, access requests and deletion, where personal data can be stored in Nextcloud, and an addendum on popular apps.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Configure encryption, access control and logging<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Nextcloud supports several layers of <a href=\"https:\/\/nextcloud.com\/encryption\/\" target=\"_blank\" rel=\"noreferrer noopener\">encryption<\/a>, from HTTPS\/TLS for data in transit to server-side and end-to-end encryption. It also offers file access control, monitoring and audit logs, and a user, group and permission system for fine-grained access rights. To help meet HIPAA\u2019s technical safeguards, Nextcloud also includes account security settings such as automatic logout, password expiration, limits on reusing passwords, and account locking after repeated failed logins.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Sign the right agreements (DPA, BAA)<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Since Nextcloud as a company has no access to your data, you don&#8217;t need a data processing agreement with it. If a hosting provider runs your server, you&#8217;ll need a GDPR data processing agreement with them, and for PHI under HIPAA, a business associate agreement.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 2: Install Nextcloud Forms<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Nextcloud Forms is an app that your Nextcloud administrator enables for the instance. If you don\u2019t see Nextcloud Forms in your app menu, ask your administrator to enable it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019re the administrator, open the Apps page, find Nextcloud Forms and click &#8222;Enable&#8220;. Nextcloud downloads and installs it from the app store automatically. You can also enable it from the command line with <code>occ app:enable forms<\/code>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full imageRoundShadow\"><img decoding=\"async\" width=\"1920\" height=\"1080\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2020\/07\/forms2.png\" alt=\"\" class=\"wp-image-8507\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2020\/07\/forms2.png 1920w, https:\/\/nextcloud.com\/c\/uploads\/2020\/07\/forms2-300x169.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2020\/07\/forms2-1024x576.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2020\/07\/forms2-768x432.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2020\/07\/forms2-1536x864.png 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Configure Nextcloud Forms for compliance<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Once Nextcloud Forms is enabled, administrators can adjust how it can be used in the administration settings.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Restrict form creation to selected groups<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Only members of these groups, such as HR or patient services, can create forms. Everyone else can still fill them out. That way, only trained staff build forms that collect personal data.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Control sharing<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Turn off sharing by link if forms should only be available to people with an account on your instance. You can also prevent forms from being shared with, or shown to, all logged-in accounts.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Decide on optional features<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Custom share links, confirmation emails to respondents and comments are all switched off unless you allow them. Confirmation emails send information about the submission by email, so check whether that\u2019s acceptable for the data you collect before turning them on.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 3: Design a privacy-friendly form<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Good privacy practice doesn&#8217;t stop at the server. The way you design a form decides how much personal data you collect in the first place.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Collect only what you need<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Data minimization starts with the questions. Before adding a field, ask whether you actually need the answer and what you&#8217;ll do with it. Every question you leave out is data you don&#8217;t need to protect, export or delete later.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Choose the right question types<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Nextcloud Forms has question types for most needs: checkboxes, multiple choice, dropdowns, short and long text, date and time (including ranges and minimum or maximum values), file uploads, linear and Likert scales, colors, ranking and grids. Short text answers can be validated as an email address, phone number or a custom pattern, which helps keep the data clean.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Choosing structured question types over free text also helps with privacy. A dropdown with five options can&#8217;t accidentally collect a patient&#8217;s full medical history.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Be careful with file uploads. Documents uploaded by respondents can contain far more personal data than you asked for.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Decide between anonymous and account-linked responses<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Nextcloud Forms lets you choose whether responses are anonymous or connected to the respondent&#8217;s account, and the form tells respondents which option applies. If you don&#8217;t need to know who answered, anonymous responses are the simplest way to reduce risk.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Add a privacy notice to the form description<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The form description supports Markdown formatting, so you can include a short privacy notice: who&#8217;s collecting the data, what it&#8217;s used for, how long it&#8217;s kept and how respondents can request deletion. Link to your full privacy policy for the details.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 4: Control who can access the form<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Once the form is ready, the next question is who gets to see it, fill it out and read the answers.<\/p>\n\n\n<div class=\"wp-block-image imageRoundShadow\">\n<figure class=\"aligncenter size-medium\"><img decoding=\"async\" width=\"239\" height=\"300\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/02\/forms-04-239x300.png\" alt=\"\" class=\"wp-image-200967\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/02\/forms-04-239x300.png 239w, https:\/\/nextcloud.com\/c\/uploads\/2024\/02\/forms-04-458x576.png 458w, https:\/\/nextcloud.com\/c\/uploads\/2024\/02\/forms-04.png 671w\" sizes=\"(max-width: 239px) 100vw, 239px\" \/><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\">Share with specific users or groups<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For internal surveys, share the form directly with specific users, groups or teams on your Nextcloud instance instead of creating a public link. Only people with an account can then respond.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Public links with expiration dates and custom tokens<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you need to reach external respondents, create a public link. You can set an expiration date so the form doesn&#8217;t stay open longer than necessary, customize the link, and generate a QR code for printed materials such as posters in a waiting room.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Limit the number of submissions<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You can set a maximum number of submissions, and the form closes automatically once the limit is reached. That&#8217;s useful for registrations with a fixed number of places, and it also limits how much data you collect.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Collaborate on forms with edit permissions<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If colleagues need to help build the form, share edit permission with them instead of sharing your account. Grant results access only to those who actually need to see the answers. Owners and people with results permission can get notified about new submissions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 5: Analyze results without data leaving your server<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full imageRoundShadow\"><img decoding=\"async\" width=\"1920\" height=\"1080\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/04\/Forms-create-spreadsheet-open-spreadsheet-1.png\" alt=\"Nextcloud Forms create spreadsheet - open spreadsheet\" class=\"wp-image-207802\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2024\/04\/Forms-create-spreadsheet-open-spreadsheet-1.png 1920w, https:\/\/nextcloud.com\/c\/uploads\/2024\/04\/Forms-create-spreadsheet-open-spreadsheet-1-300x169.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2024\/04\/Forms-create-spreadsheet-open-spreadsheet-1-1024x576.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2024\/04\/Forms-create-spreadsheet-open-spreadsheet-1-768x432.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2024\/04\/Forms-create-spreadsheet-open-spreadsheet-1-1536x864.png 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Collecting responses is only half the job. Analyzing them is where data often ends up in places it shouldn&#8217;t.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Summary charts and individual responses<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Nextcloud Forms visualizes results as summary statistics with charts, and you can view individual responses when you need detail. For larger surveys, you can page through submissions and search by content or author.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Export to CSV or a linked spreadsheet<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You can export results as CSV in the same format Google Forms uses, or link a results file in <a href=\"https:\/\/nextcloud.com\/files\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Files<\/a> that updates automatically as new responses arrive. Either way, the data stays on your server. Keep in mind that every export is a new copy of personal data, so store it in a folder with restricted access and include it in your deletion process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 6: Handle retention and deletion<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Decide before you launch how long you&#8217;ll keep responses, and write it into the privacy notice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When the retention period is over, delete the responses. Nextcloud Forms has a &#8222;delete responses&#8220; permission that you can grant when sharing a form. Use it carefully, since it allows deleting all responses, not just one&#8217;s own. When submissions, questions or forms are deleted, uploaded files are deleted along with them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Start building compliant surveys today<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If you already run Nextcloud, install <a href=\"https:\/\/apps.nextcloud.com\/apps\/forms\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Forms<\/a> from the App Store and work through the steps above for your next survey. If you need a sovereign survey tool for sensitive data and don&#8217;t run Nextcloud yet, contact the Nextcloud team to set up <a href=\"https:\/\/nextcloud.com\/enterprise\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Enterprise<\/a> for your organization&#8217;s compliance requirements.<\/p>\n\n\n<section class=\"faq-section\" id=\"faq\">\r\n\t<div class=\"container\">\r\n\t\t<div class=\"row\">\r\n\t\t\t<div class=\"col-12\">\r\n\t\t\t\t<div class=\"faq-block\">\r\n\t\t\t\t\t<div class=\"text-block\"><h2>FAQ<\/h2><\/div><div class=\"accord-flex\"><div class=\"accords\" id=\"accordion\"><div class=\"card\"><div class=\"card-header\" id=\"heading0\"><button class=\"collapsed\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse0\" aria-expanded=\"false\" aria-controls=\"collapse0\">Is Nextcloud Forms GDPR compliant?<\/button><\/div><div id=\"collapse0\" class=\"collapse\" aria-labelledby=\"heading0\" data-bs-parent=\"#accordion\"><div class=\"card-body\"><p>Nextcloud Forms stores all data on your own server, and Nextcloud has no access to it. That makes GDPR compliance much easier, but whether you&#8217;re compliant depends on how you host, configure and operate your instance. Nextcloud Enterprise includes compliance apps and documentation to help.<\/p>\n<\/div><\/div><\/div><div class=\"card\"><div class=\"card-header\" id=\"heading1\"><button class=\"collapsed\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse1\" aria-expanded=\"false\" aria-controls=\"collapse1\">Is Nextcloud Forms HIPAA compliant?<\/button><\/div><div id=\"collapse1\" class=\"collapse\" aria-labelledby=\"heading1\" data-bs-parent=\"#accordion\"><div class=\"card-body\"><p>Nextcloud Enterprise can be part of a HIPAA compliant infrastructure, and Nextcloud provides a HIPAA compliance statement. Compliance depends on your hosting, configuration, business associate agreements and internal processes.<\/p>\n<\/div><\/div><\/div><\/div><div class=\"accords accord2\" id=\"accordion2\"><div class=\"card\"><div class=\"card-header\" id=\"heading2\"><button class=\"collapsed\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse2\" aria-expanded=\"false\" aria-controls=\"collapse2\">Is Nextcloud Forms compatible with Google Forms?<\/button><\/div><div id=\"collapse2\" class=\"collapse\" aria-labelledby=\"heading2\" data-bs-parent=\"#accordion2\"><div class=\"card-body\"><p>Nextcloud Forms gives you the option to export results as CSV in the Google Forms format.<\/p>\n<\/div><\/div><\/div><\/div><\/div>\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>","protected":false},"excerpt":{"rendered":"<p>With Nextcloud Forms, you can create surveys that keep participants&#8216; answers safe and ensure compliance with data privacy 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