{"id":346943,"date":"2025-10-29T15:04:55","date_gmt":"2025-10-29T14:04:55","guid":{"rendered":"https:\/\/nextcloud.com\/?p=346943"},"modified":"2025-11-12T13:56:56","modified_gmt":"2025-11-12T12:56:56","slug":"top-10-tips-to-fight-virtual-meeting-fatigue-with-nextcloud-talks-2025-updates","status":"publish","type":"post","link":"https:\/\/nextcloud.com\/de\/blog\/top-10-tips-to-fight-virtual-meeting-fatigue-with-nextcloud-talks-2025-updates\/","title":{"rendered":"Top 10 tips to fight virtual meeting fatigue with Nextcloud Talk\u2019s 2025 updates"},"content":{"rendered":"\n

If you often think, \u201cThis meeting could have been an email\u201d, you might be combating meeting fatigue.<\/p>\n\n\n\n

With remote working on new productivity tools, it\u2019s easier than ever to jump on a quick call. However, keeping these meetings focused and useful is becoming a real challenge<\/u><\/a>.<\/p>\n\n\n\n

Inefficient meetings are quoted as the top workplace distraction that hurts productivity, followed by having too many meetings. But you can\u2019t avoid them completely: one way or another, your team does need to meet up to brainstorm new ideas and share the latest updates.<\/p>\n\n\n\n

So what\u2019s the solution?<\/p>\n\n\n\n

At Nextcloud, we have a range of features ready for you in Nextcloud Talk to ensure better-organized meetings. Discover 10 tips on how to get more done in less time to battle meeting fatigue and make the most of your online time together.<\/p>\n\n\n\n

Before the meeting: Setting up a healthy meeting culture<\/h2>\n\n\n\n

Planning is half of the work, so take some time to reflect on why you are setting the meetings, what you want to discuss, and who you are inviting.<\/p>\n\n\n\n

1. Use team messaging features to reduce meetings<\/h3>\n\n\n\n

Before you start a meeting, use your other online collaboration tools to their full extent. Nextcloud Mail is perfect for sharing information, while Nextcloud Talk lets you quickly ping a person, asking for a written update in their own time.<\/p>\n\n\n\n

3. Keep the right timing<\/h3>\n\n\n\n

When it comes to planning, it\u2019s important to keep in mind that meetings of 25 or 50 minutes (instead of 30 or 60 minutes) can reduce burnout<\/a>.<\/p>\n\n\n\n

As an administrator, you can easily put a hard limit on the call length in Nextcloud Talk. What\u2019s more, you can even set other participants to start with disabled video and\/or audio input.<\/p>\n\n\n\n

This is a useful feature for meetings with many participants where you want to ensure focus on the main message and limit talking time for others.<\/p>\n\n\n\n

The sidebar also displays meeting duration and speaking time per participant, encouraging balanced discussions and a healthy meeting culture.<\/p>\n\n\n\n

4. Start small: maybe it can just be a 1:1?<\/h3>\n\n\n\n

Ensuring that the meeting is relevant to all participants in the call is an important<\/a> factor in battling meeting fatigue. <\/p>\n\n\n\n

If possible, start with a one-on-one catch-up with your team member.<\/p>\n\n\n\n

Do you need information from other participants in the end? With Nextcloud Talk, you can easily add participants to these calls while you are in the meeting.<\/p>\n\n\n\n

During the meeting: Keeping it organized<\/h2>\n\n\n\n

Once you are in, it\u2019s important to let everything run as smoothly as possible. Thanks to the automated status feature, polling options, easy screen shares, AI subtitles, and intuitive call control button, Nextcloud Talk keeps your meetings focused and on track.<\/p>\n\n\n\n

5. Switch status to reduce distraction<\/h3>\n\n\n\n

Does getting pinged while you are in meetings make you anxious or annoyed?<\/p>\n\n\n\n

Multitasking can be hard. Kindly let your team members know that you are in a meeting by changing your online status to \u201cBusy\u201d.<\/p>\n\n\n\n

With Nextcloud Talk, your status automatically updates to \u201cBusy\u201d during active or scheduled meetings, keeping interruptions to a minimum.<\/p>\n\n\n\n

6. Avoid chaos with interactive features<\/h3>\n\n\n\n

After the meeting: Getting to work with clear follow-ups<\/h2>\n\n\n\n

Once the meeting is over, the real work can start. Set up a to-do list, send out requests, and follow up with other members. Clear follow-ups<\/a> are essential to fight meeting fatigue.<\/p>\n\n\n\n

10. Send the meeting summary to everyone<\/h3>\n\n\n\n

Do you also find taking manual notes can be time-consuming and distracting (\u201cI\u2019m sorry I didn\u2019t catch that.\u201d)? With Nextcloud Talk, you can stay 100% focused during the call, and let our Nextcloud Assistant AI tool automatically summarize the recorded call based on the transcripts. Or send the call summary to participants who couldn\u2019t attend the meeting so they can catch up with ease. All are completely automated with Nextcloud Assistant<\/a>.<\/p>\n\n\n\n

Discover how Nextcloud Hub makes online collaboration easier and smarter<\/h2>\n\n\n\n

Meeting fatigue doesn\u2019t have to dominate your team. With careful planning and a smart and intuitive conferencing platform, such as Nextcloud Talk<\/a>, you can make your meetings run smoother than ever.<\/p>\n\n\n\n

Curious to learn more?<\/p>\n\n\n\n

Read more in the Nextcloud Hub 25 Autumn series:<\/strong><\/h4>\n\n\n\n