{"id":112859,"date":"2023-04-27T11:45:56","date_gmt":"2023-04-27T09:45:56","guid":{"rendered":"https:\/\/nextcloud.com\/?p=112859"},"modified":"2023-04-27T11:47:19","modified_gmt":"2023-04-27T09:47:19","slug":"nextcloud-groupware-in-hub-4-shared-mailboxes-updated-security","status":"publish","type":"post","link":"https:\/\/nextcloud.com\/de\/blog\/nextcloud-groupware-in-hub-4-shared-mailboxes-updated-security\/","title":{"rendered":"Nextcloud Groupware in Hub 4 &#8211; Shared mailboxes &#038; updated security"},"content":{"rendered":"\n<p><a href=\"https:\/\/nextcloud.com\/groupware\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nextcloud Groupware<\/a> is your home for Mail, Calendar and Contacts. <\/p>\n\n\n\n<p>The trifecta is well integrated with the rest of Nextcloud so you can store data and work seamlessly through each application.<\/p>\n\n\n\n<p>With the new <a href=\"https:\/\/nextcloud.com\/blog\/hub-4-pioneers-ethical-ai-integration-for-a-more-productive-and-collaborative-future\/\" target=\"_blank\" rel=\"noreferrer noopener\">Hub 4<\/a>  release, we&#8217;ve got lots of updates and improvements to share with you!<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/nextcloud.com\/wp-content\/uploads\/2022\/10\/nextcloud-groupware-featured-image-1024x576.jpg\" alt=\"Nextcloud Groupware\" class=\"wp-image-66965\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2022\/10\/nextcloud-groupware-featured-image-1024x576.jpg 1024w, https:\/\/nextcloud.com\/c\/uploads\/2022\/10\/nextcloud-groupware-featured-image-300x169.jpg 300w, https:\/\/nextcloud.com\/c\/uploads\/2022\/10\/nextcloud-groupware-featured-image-768x432.jpg 768w, https:\/\/nextcloud.com\/c\/uploads\/2022\/10\/nextcloud-groupware-featured-image.jpg 1200w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Shared mailboxes<\/h2>\n\n\n\n<p>Having a shared mailbox is an excellent tool for teams that have to cooperatively manage their communication. Think of a HR team with a shared inbox, or somebody temporarily taking over for a colleague. Shared mailboxes were developed for transparency, information sharing and inbox management.<\/p>\n\n\n\n<p>The way shared mailboxes work so seamlessly is through ACLs or Access Control Lists. ACLs enable users to share their an email folder with other users in the instance &#8211; without even sharing a username or password. ACLs even let you hide certain folders or mailboxes from other users, so just the primary inbox is shared.<\/p>\n\n\n\n<p>There are many great use cases for shared mailboxes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>IT support teams &#8211; users easily share the account and have access to all data<\/li>\n\n\n\n<li>Maternity leave or holiday replacements &#8211; the replacement user can take over the mailbox without the person on maternity leave\/holiday losing access<\/li>\n\n\n\n<li>Shared work roles &#8211; users can pick up work ad hoc and stay informed<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Enterprise Security: S\/MIME support<\/h2>\n\n\n\n<p>To improve suitability for large enterprise and government organizations, the Mail App in Hub 4 introduces S\/MIME (Secure\/Multipurpose Internet Mail Extensions) for digitally signing and encrypting or decrypting messages.<\/p>\n\n\n\n<p>S\/MIME is a security protocol that ensures secure email communication so your information is not compromised.<\/p>\n\n\n\n<p>The &#8218;digital signature&#8216; basically proves to the receiver who they really are and serves as an extra layer of security. This feature adds to the existing GPG support delivered through Mailveloppe.<\/p>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\" style=\"grid-template-columns:68% auto\"><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" width=\"826\" height=\"423\" src=\"https:\/\/nextcloud.com\/wp-content\/uploads\/2023\/04\/smime-verified-signature.png\" alt=\"\" class=\"wp-image-114992 size-full\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/smime-verified-signature.png 826w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/smime-verified-signature-300x154.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/smime-verified-signature-768x393.png 768w\" sizes=\"(max-width: 826px) 100vw, 826px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<h3 class=\"wp-block-heading\">Verified signature<\/h3>\n\n\n\n<p>A verified digital S\/MIME signature proves that the sender is who they say they are.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\" style=\"grid-template-columns:69% auto\"><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" width=\"826\" height=\"423\" src=\"https:\/\/nextcloud.com\/wp-content\/uploads\/2023\/04\/smime-unverified-signature.png\" alt=\"\" class=\"wp-image-114982 size-full\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/smime-unverified-signature.png 826w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/smime-unverified-signature-300x154.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/smime-unverified-signature-768x393.png 768w\" sizes=\"(max-width: 826px) 100vw, 826px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<h3 class=\"wp-block-heading\">Unverified signature<\/h3>\n\n\n\n<p>An unverified digital S\/MIME signature warns you about a suspicious sender.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Connect to Gmail and Outlook: XOAUTH2 support in Mail<\/h2>\n\n\n\n<p>This release also introduces XOAUTH2 support in Mail to improve interoperability with Outlook and Gmail!<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/nextcloud.com\/wp-content\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-38-17-769x576.png\" alt=\"\" class=\"wp-image-115000\" width=\"769\" height=\"576\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-38-17-769x576.png 769w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-38-17-300x225.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-38-17-768x575.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-38-17.png 1218w\" sizes=\"(max-width: 769px) 100vw, 769px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Calendar attachments<\/h2>\n\n\n\n<p>Nextcloud Calendar is your home for free and open source webmail software. Now in Calendar, it&#8217;s possible to add a file attachment in events. This feature is great when you want to share a document, spreadsheet or presentation with the person you are planned to speak with. That way, the attendee can review your file in preparation for the call or have it be easily accessed and used during the call.<\/p>\n\n\n\n<p>Of course, the attachments can be files from within Nextcloud itself.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/nextcloud.com\/wp-content\/uploads\/2023\/03\/4096-2304-max-2-1024x576.png\" alt=\"\" class=\"wp-image-104926\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-2-1024x576.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-2-300x169.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-2-768x432.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-2-1536x864.png 1536w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-2-2048x1152.png 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Smart Picker in Groupware! <\/h2>\n\n\n\n<p>The Smart Picker is the new groundbreaking tool in Nextcloud Hub 4 that&#8217;s integrated across all Nextcloud applications, including Groupware. It allows users to communicate and collaborate in exciting new ways, from getting to personally work with AI to inserting objects like maps or text from templates. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Let AI write an email for you<\/h2>\n\n\n\n<p>Thanks to Nextcloud&#8217;s ChatGPT text generation tool by OpenAI, you can let AI work for you by drafting a cumbersome email in Mail.<\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" controls src=\"https:\/\/nextcloud.com\/wp-content\/uploads\/2023\/03\/smart-picker-chat-gpt-mail.mp4\"><\/video><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How to activate the Smart Picker in Mail<\/h2>\n\n\n\n<p>In Groupware, activate the Smart Picker by clicking on the &#8218;3-dot icon&#8216; to the left of &#8217;send&#8216; and choose &#8218;Smart Picker.&#8216; <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"530\" src=\"https:\/\/nextcloud.com\/wp-content\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-09-1024x530.png\" alt=\"\" class=\"wp-image-115011\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-09-1024x530.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-09-300x155.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-09-768x397.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-09-1536x795.png 1536w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-09.png 1919w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>You can then choose from a range of options to optimize your emailing including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>ChatGPT text generation \u2328\ufe0f<\/li>\n\n\n\n<li>Map location \ud83d\uddfa\ufe0f<\/li>\n\n\n\n<li>Text templates \ud83d\udcc3<\/li>\n\n\n\n<li>GIFs \ud83e\udd73<\/li>\n\n\n\n<li>And more! \ud83d\ude80<\/li>\n<\/ul>\n\n\n<section class=\"simple-slider-section \" id=\"\">\r\n\t<div class=\"\">\r\n                    <div class=\"owl-carousel simple_slider_slideshow\" id=\"\">\r\n                                    <div class=\"gallery_item\" id=\"109052\">\r\n                        <a href=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/nextcloud-groupware-mail-smart-picker-zoomed-out.jpg\" class=\"simple_slider_slideshow_link\">\r\n                            <img decoding=\"async\" width=\"1920\" height=\"1080\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/nextcloud-groupware-mail-smart-picker-zoomed-out.jpg\" class=\"attachment-full size-full\" alt=\"Smart Picker intelligent feature in Groupware\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/nextcloud-groupware-mail-smart-picker-zoomed-out.jpg 1920w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/nextcloud-groupware-mail-smart-picker-zoomed-out-300x169.jpg 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/nextcloud-groupware-mail-smart-picker-zoomed-out-1024x576.jpg 1024w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/nextcloud-groupware-mail-smart-picker-zoomed-out-768x432.jpg 768w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/nextcloud-groupware-mail-smart-picker-zoomed-out-1536x864.jpg 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/>                        <\/a>\r\n                                            <\/div>\r\n                                    <div class=\"gallery_item\" id=\"115028\">\r\n                        <a href=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-43.png\" class=\"simple_slider_slideshow_link\">\r\n                            <img decoding=\"async\" width=\"1919\" height=\"993\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-43.png\" class=\"attachment-full size-full\" alt=\"\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-43.png 1919w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-43-300x155.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-43-1024x530.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-43-768x397.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2023\/04\/Bildschirmfoto-vom-2023-04-26-17-46-43-1536x795.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/>                        <\/a>\r\n                                            <\/div>\r\n                                    <div class=\"gallery_item\" id=\"104908\">\r\n                        <a href=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4.png\" class=\"simple_slider_slideshow_link\">\r\n                            <img decoding=\"async\" width=\"4096\" height=\"2304\" src=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4.png\" class=\"attachment-full size-full\" alt=\"\" srcset=\"https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4.png 4096w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4-300x169.png 300w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4-1024x576.png 1024w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4-768x432.png 768w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4-1536x864.png 1536w, https:\/\/nextcloud.com\/c\/uploads\/2023\/03\/4096-2304-max-4-2048x1152.png 2048w\" sizes=\"(max-width: 4096px) 100vw, 4096px\" \/>                        <\/a>\r\n                        <div class=\"caption\">Email text templates<\/div>                    <\/div>\r\n                            <\/ul>\r\n        \t<\/div>\r\n<\/section>\r\n<script>\r\n    jQuery(document).ready(function ($) {\r\n        var owl_simple_slider = $('.simple_slider_slideshow');\r\n        owl_simple_slider.owlCarousel({\r\n            loop: false,\r\n            stagePadding: 50,\r\n            autoplay: false,\r\n            margin:10,\r\n            dots: false,\r\n            nav:true,\r\n            responsive:{\r\n                0:{\r\n                    items:1\r\n                },\r\n                600:{\r\n                    items:1\r\n                },\r\n                800:{\r\n                    items:1\r\n                },\r\n                1000:{\r\n                    items:1\r\n                }\r\n            },\r\n            onDragged: owl_stop_autoplay,\r\n            autoplayHoverPause:true,\r\n            onInitialized: function (event) {\r\n\t\t\t\t\/\/ Remove role=\"presentation\" from arrows\r\n\t\t\t\t$('.owl-prev, .owl-next').removeAttr('role');\r\n\t\t\t\t$('.owl-prev, .owl-next').attr('tabindex', 0);\r\n\t\t\t}\r\n        });\r\n\r\n        \/\/ Assign original indices to real (non-cloned) items\r\n\t\towl_simple_slider.find('.owl-item:not(.cloned)').each(function (i) {\r\n\t\t\t$(this).attr('data-original-index', i);\r\n\t\t});\r\n\r\n\t\t\/\/ Focus handling for links, buttons, inputs, etc.\r\n\t\towl_simple_slider.on('focusin', '.owl-item a, .owl-item button, .owl-item input', function () {\r\n\t\t\tconst $focusedItem = $(this).closest('.owl-item');\r\n\r\n\t\t\tif (!$focusedItem.length || $focusedItem.hasClass('cloned')) {\r\n\t\t\t\/\/ Try to find the real item (not a clone)\r\n\t\t\tconst realIndex = $focusedItem.data('original-index');\r\n\t\t\tif (typeof realIndex !== 'undefined') {\r\n\t\t\t\towl_simple_slider.trigger('to.owl.carousel', [realIndex, 300, true]);\r\n\t\t\t}\r\n\t\t\treturn;\r\n\t\t\t}\r\n\r\n\t\t\tconst index = $focusedItem.data('original-index');\r\n\t\t\tif (typeof index !== 'undefined') {\r\n\t\t\towl_simple_slider.trigger('to.owl.carousel', [index, 300, true]);\r\n\t\t\t}\r\n\t\t});\r\n\r\n        owl_simple_slider.on('click', function(e) {\r\n            owl_stop_autoplay();\r\n        });\r\n        function owl_stop_autoplay() {\r\n            \/\/console.log('autoplay stopped.');\r\n            owl_simple_slider.trigger('stop.owl.autoplay');\r\n        }\r\n\r\n    });\r\n<\/script>\r\n\n\n\n<div style=\"height:48px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<section class=\"promo-section  \" id=\"\" style=\"\" data-expiration=\"\">\n\t<div class=\"container\">\n\t\t<div class=\"row\">\n\t\t\t<div class=\"col-12\">\n\t\t\t\t<div class=\"text-block\">\n\t\t\t\t\t<h2>Nextcloud Groupware<\/h2><p>Groupware includes Nextcloud Mail, Contacts and Calendar<\/p>\n<a class=\"c-btn btn-white\" href=\"https:\/\/nextcloud.com\/groupware\/\" target=\"_blank\">More about Groupware<\/a>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Nextcloud Groupware is your home for Mail, Calendar and Contacts. The trifecta is well integrated with the rest of Nextcloud so you can store data and work seamlessly through each application. With the new Hub 4 release, we&#8217;ve got lots of updates and improvements to share with you! Shared mailboxes Having a shared mailbox is [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":66965,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"publish_to_discourse":"","publish_post_category":"22","wpdc_auto_publish_overridden":"","wpdc_topic_tags":"","wpdc_pin_topic":"","wpdc_pin_until":"","discourse_post_id":"429502","discourse_permalink":"https:\/\/help.nextcloud.com\/t\/nextcloud-groupware-in-hub-4-shared-mailboxes-updated-security\/161046","wpdc_publishing_response":"success","wpdc_publishing_error":"","footnotes":""},"categories":[],"tags":[],"class_list":["post-112859","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Nextcloud Groupware in Hub 4 - Shared mailboxes &amp; 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