The Nextcloud Secure Sharing Outlook Add-in enables Nextcloud customers to easily and securely send files, folders or upload links to others from within Microsoft Outlook.
The Add-in can replace attachments, automatically uploading files to Nextcloud and inserting a secure link in the email. It also makes it easy for users to provide others with a secure file upload link.
The Secure Sharing Outlook Add-in takes away the IT headache caused by risky attachments.
Storing and sharing files securely through Nextcloud ensures company policies on data availability, retention and safety can be enforced. This enables system administrators for example to make sure attachments are run through the virus scanner, certain file types are protected from being shared outside the company or that retention policies are followed.
Another significant advantage for IT departments is the savings in storage space for email servers. The add-in negates the need for storing large amounts of attachments in multiple email boxes and decreases network traffic.
Improve communication and collaboration today. Contact us to learn how we can help you.
The Nextcloud Secure Sharing Outlook Add-in includes a secure mailbox feature. This feature protects the contents (body) of email from interception by providing the recipient with a notification that a new email was received. The recipient then has to log in on their (guest) account to access the email and its attachments.
The body of the email is shown with the file attachments. Each email is a folder, linked to in the email notification.
In the screenshots below, the user sends the link and password to the recipient by email. The user can take out the password and send it through another channel. Alternatively, when a guest account is set up for the recipient, the Outlook add-in will detect this and instead share the message to the guest account and include an internal link in the email. The recipient will have to log into their guest account to access the email.
The Nextcloud Secure Sharing Outlook Add-in turns email attachments into Nextcloud links, manually or automatically. It can insert upload links where the recipient of the email can upload files to. Users can add passwords and expiration dates, the admin can enforce setting these if needed.
New users can enjoy the user-friendly setup dialog to get going, and the Upload Files / Share Public Folder option is directly available in the ‘message’ tab.
The Add-in can be configured to automatically upload all attachments the user added to an email starting from a configurable size, for example, all files over 200kb.
The add-in works with Microsoft Outlook 2010, 2013 and 2016 for Windows.
Nextcloud strives to provide private cloud solution for everyone so we worked with our partner to provide a free version of the Secure Outlook Add-in. Note that the free version is only meant for home users and small organizations and lacks many of the features of the enterprise version.
The free Secure Outlook Add-in features the core capabilities: sharing from your Nextcloud instance instead of sending insecure large attachments, with an optional expiration date. Branding is limited and some other features for enterprise usage are not included.
|Free version||Enterprise version|
|Upload large files to your Nextcloud server||✔||✔|
|Set expiration date||✔||✔|
|Automatically upload attachments||❌||✔|
|Shared link custom password||❌||✔|
|Custom look for shared links via HTML||❌||✔|
|Enterprise deployment capabilities||❌||✔|
Users of Mozilla Thunderbird will be delighted to hear that Nextcloud also provides a Thunderbird Filelink Addon!
"Nextcloud for Filelink" is a Thunderbird extension which makes it easy to send large attachments with Thunderbird by automatically uploading them first to a Nextcloud server and by then inserting the link into the body of your email.
With the Outlook CalDav Synchronizer integration with Nextcloud, Outlook users can easily sync their events, tasks and contacts between Microsoft Outlook and their Nextcloud server.
The CalDAV and CardDAV plugin offers two-way sync for CalDAV calendars and tasks, CardDAV contacts and can also handle the Google native Contacts and Tasks API.
The plugin handles Outlook categories, mapping CalDAV server colors to Outlook category colors and syncing calendars and tasks to the categories. The plugin also handles timezones and recurring events with exceptions and can deal with Outlook custom properties.
The Outlook CalDav Synchronizer supports: SSL/TLS, also with self-signed certificates and proxy; Auto discovery of calendars and address books; Configurable sync time range filter; Time-triggered-sync and sync changes from Outlook immediately; and it can use server settings from an Outlook IMAP/POP3 account profile.
Thanks to the Mozilla Thunderbird Lightning Calendar add-in and the Cardbook Thunderbird Contacts add-in, Nextcloud Groupware integrates great into Thunderbird.